How often do you smash out every task on your to-do-list?
How often do you leave work thinking you did everything you had to do that day and go home, put your feet up, crack open a beer and binge watch reality TV because you have been productive enough for one day?
Not often right.
Most of the time one of two things happen. You leave work on time and go home stressed about all the things you didn’t do or you stay back and crash as soon as you hit the couch.
I’ve done both of those things before and neither of them are good for your physical or mental wellbeing.
I walk into the office at 7:30am every morning and scribble down all the things I have to do on a piece of paper. They are in no particular order, they are just there and they multiply every day.
Things come up and my list grows and no matter what I do, I can’t get to the bottom of it.
It wasn’t working for me so I did some research and found the ultimate daily planning solution.
It’s called the 1 – 3 – 5 rule. It defines priority, distributes focus and lets me go home feeling like I’ve accomplished something for the day.
Here’s how it works:
You start with one big goal:
This is your priority for the day and will usually take the longest to do.
It might be getting a contract ready for settlement or writing copy to advertise a shack.
It’s probably something you’ve been putting off all week so do it first; get it out of the way so you can cruise through the rest of your afternoon.
Set three medium sizes goals for the day:
These things are the next in line in terms of priority.
People are waiting for them but they aren’t urgent and they’re not going to take longer than an hour to complete.
This might mean writing up a vendor report or carrying out an inspection for a client. It might mean entering contact details into your CRM after an OFI or organising a signboard for one of your listings.
Getting these done after lunch is the ultimate way to build momentum for the next stage of the process.
List five small tasks you’d like to get done:
These are tiny tasks that you can get done and tick off your list quickly.
They might be calling your high value contacts or following up a couple of profile updates and thanking them for completing your survey.
These short activities are the best way to wrap up your day feeling accomplished; like those eight hours were productive and that you genuinely earned your living.
Remember not every to-do-list is an effective one.
Adopt a system you can manage with a list of tasks you can tackle and targets you can reach.
It’s all in the planning.